When you live in Arizona, the last thing you want to be doing on a hot day is hosting an event outside. Inviting guests over to sit and sweat isn’t necessarily ideal for anyone involved. And if you’re hosting a baby shower, the mother to be probably won’t last long with everyone outdoors. Today, we’re sharing some beautiful and simple tricks for moving your dreamy ‘outdoor’ baby shower indoors to make it special for everyone involved and leave your guests cool, calm and actually enjoying themselves. 

 

When our girl Shannon Smith of Sassy Soirees booked this event through Tremaine Events, we were so excited. We have worked with Shannon on a number of events, one of the latests being this beautiful wedding. Shannon is one our favorites to work with because no matter what the situation or the plan is, she is calm and collected; she knows what she is doing. She simply booked some tables, chairs & vintage blush goblets, gave us the delivery address and sent us on our way.

We arrived to the most beautiful private residence in Gilbert. The homeowner was a friend of the family and was throwing the mother to be the most perfect baby shower for her and baby girl. But one of the things we lived about this shower was the thoughtful ideas that were put into motion to make it seem extra special for everyone attending. Clearing the living room furniture house may not seem ideal, but you are more likely to fit more tables and seating options for your guests if you get some help with the heavy lifting. The homeowner for this baby shower moved all of their living room furniture to an extra room in the home, to give the best open space layout for all of the vendors to work with. We were able to set up multiple harvest tables with enough chairs for all guests to actually spend time in an air conditioned room. You really don’t see that too often because most people will either have the event outdoors or they will utilize their living room furniture. We loved this idea!

A second idea was to keep everything in one room – food, gifts, tables & conversation! Of course, not all home layouts are set up for this, but we do think it helps a lot. When your guests arrive, it is nice to keep everyone in one spot. Being able to see all of your guests in one room not only makes it easier for them, but it makes it easier for the guest of honor. Being able to see everyone, smile and communicated with everyone in one room sets it up for everyone to have a special moment with the guest of honor. Finding a spot for elderly guests is also important to keep in mind with where food is being placed. If you’re setting your food up in the kitchen, try to think of how difficult it may be for someone to walk too far and carry a plate of food.

And lastly, we can’t recommend an earlier event – especially during our warm months. Brunch celebrations are becoming more and more popular, but it’s not just about the food (hello french toast), it is about the sun and the temperature. When you set your event to start at an earlier time, your guests aren’t walking outdoors from car to venue, and it keeps everyone looking forward to starting their day with a lot of love and celebrating. We are fully behind this!

This year, we have a few friends who are engaged or expecting, so we’re going to be taking all the tips and tricks we can ourselves in helping them with their own events. What are some clever ways that you think could make an indoor event even more special? 

Vendors

Planning: Sassy Soirees
Floral: Sarah’s Garden
Photography: Justin Douglas
Cake: Ruze Cakehouse
Rentals: Tremaine Events